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Privacy Policy

Privacy Policy
KalmaTech Privacy Notice
Last updated: November 2024

 

 

About this Privacy Notice

Your privacy is important to us, and we want you to understand how your personal data is used. Data protection laws grant you rights over your personal data, regardless of where or when it is processed. This Privacy Notice explains what personal data we collect, how and why we process it, and how you can exercise control over its use.

 

 

Table of Contents

• Introduction
• Personal Data We Collect, How We Use It, and Why
• Our Marketing Practices
• Sharing Your Personal Data
• Cross-Border Transfers
• Data Security
• Your Rights to Control Your Personal Data
• Retention of Data
• Cookies and Related Technologies
• Third-Party Services
• Children’s Privacy
• Updates to This Privacy Notice

 

 

• Introduction

Who We Are
KalmaTech Ltd. (“KalmaTech”) provides innovative solutions for aesthetic and surgical markets, utilizing advanced laser, radiofrequency, and light-based technologies. Our main office is located at 800 SE 4th Ave, Suite 511, Hallandale Beach, FL 33009, and our registration number is L24000311822.

If you have questions about our privacy practices or wish to exercise your rights, you can contact us at info@kalmatech.com.

Our Role: Data Controller
Under data protection laws, such as the EU General Data Protection Regulation (GDPR), parties are categorized as either:

• A controller: Determines the purposes and methods of processing personal data.

• A processor: Processes personal data solely on behalf of a controller.

KalmaTech operates as a controller for the data processing activities described in this Privacy Notice.

 Definitions and Key Terms

• “Services”: Refers to the features and content available on our website, including details about our products and company.

• “Personal data”: Includes any information classified as personal under relevant laws, such as data that directly or indirectly identifies you (e.g., your name, IP address, or cookie IDs).

• “You”: Refers to any individual visiting or interacting with our website.

 Legal Bases for Processing
Certain jurisdictions require a legal basis for processing personal data. Under the GDPR, processing may be based on:

• Consent: You have explicitly agreed to the processing.

• Contractual necessity: The processing is necessary to fulfill a contract with you.

• Legal obligations: We are required to process the data to comply with laws.

• Legitimate interest: The processing supports a business purpose that doesn’t override your privacy rights.

We only process your data when we have established a valid legal basis. Details of these legal bases are outlined in the sections below.

• Personal Data We Collect, How We Use It, and Why

This section outlines the types of personal data we collect, how we utilize it, and the legal bases that justify our use. While providing personal data is not mandatory, certain services may not be available if specific information is not provided. Below is a breakdown of the data we collect when you visit our site:

 

 

Contact Form Information

What We Collect:
When you contact us via the form on our website, we collect the information you provide, which may include:

• Full name

• Email address

• Phone number

• Country

• Company

• City

• Relevant product

• Message content

How We Use This Data:
We use this information to respond to your inquiry, send informational newsletters about our products and services, and provide promotional materials if you have requested them.

Legal Basis:

• Responding to your inquiry is necessary for the performance of a contract.

• Sending newsletters and promotional materials is based on your consent, which you can withdraw at any time by contacting us at info@kalmatech.com.

 

 

Activity and System Data (Cookies)

What We Collect:
When you visit our website, we automatically gather data about your device and browsing activity, including:

• IP address

• Device ID

• Browsing history (e.g., the sites you visited before ours)

• On-site activity (e.g., pages viewed, duration of visits, and clicked links)

We also collect technical data, such as your IP address, using lead generation tools when you submit a message via our contact form.

How We Use This Data:

• To analyze aggregated usage patterns for improving our website and developing new products or services.

• To deliver advertising related to our products and services, tailored to your preferences and interests.

• For analytics, we use tools such as Google Analytics. To learn how Google collects and uses this data, visit www.google.com/policies/privacy/partners/.

Legal Basis:

• Collecting this data for site improvement is based on our legitimate interest in enhancing our products and services.

• Using this data for marketing purposes is also based on our legitimate interest in promoting our products and services. Additional details are provided in the Our Marketing Activities section.

 

 

Job Applications

What We Collect:
If you apply for a position with us, we may collect the following:

• Name

• Email address

• Phone number

• Resume

• Additional optional information, such as:

• LinkedIn profile URL

• Personal website URL

• Cover letter

• Portfolio

• Personal note

How We Use This Data:

• To process your application and communicate with you regarding interview scheduling and updates.

• To manage recruitment campaigns, analyze their effectiveness, and improve future recruitment strategies.

Legal Basis:

• Processing your application data is based on our legitimate interest in identifying and assessing potential candidates for employment.

• Our Marketing Activities

As outlined above, we may use the personal data we collect to carry out advertising and marketing efforts. We strive to ensure that the marketing materials you receive are reasonable, relevant, and proportionate. Below, we explain how you can manage and control the marketing communications you receive from us.

 

 

Email Marketing and Service Communications

We use your contact information to send newsletters and marketing materials about our products and services.

You can stop receiving marketing emails at any time by clicking the “unsubscribe” link included in any message we send. Alternatively, you can contact us at info@kalmatech.com to request removal from our mailing list.

 

 

Web-Based Advertising

We use cookies to collect activity data and serve you ads that are tailored to your preferences. You can manage how your browser handles cookies by adjusting your browser settings, as described in the How to Adjust Your Preferences section below.

We may also use social media plugins, such as the Facebook plugin, which allow social media platforms to link personal data collected from our site with data in your social media profile. This combined information can be used to deliver personalized ads or content on the respective social media platforms. We recommend regularly reviewing the privacy policies and preference settings of the social media platforms you use.

 

 

Mobile Advertising

Mobile devices are assigned unique identifiers, known as “Device IDs,” which are used by apps for various functions, such as communicating with servers. We use Device IDs to deliver targeted advertisements. Device IDs can track apps downloaded on a specific device and the activity within those apps. When combined with other identifying information, this data helps us understand your preferences and interests, enabling us to serve ads that are likely to appeal to you.

 

 

• Sharing the Personal Data We Collect

We share your personal data in the following ways:

Affiliates and Distributors

We share your personal data with affiliated companies and authorized distributors as needed to deliver our products and services and to manage our operations. A complete list of our affiliates and their contact information is available in the Global Presence section of our website.

Service Providers

We work with a variety of service providers to perform specific functions. Below is an overview of the types of services they provide and the corresponding data shared:

• All service providers are bound by confidentiality agreements and are authorized to use your personal data only as instructed by us.

Type of Service and Data Sharing

We collaborate with various service providers to deliver our services effectively. Below is a summary of the types of services they provide and the personal data shared:

• Cloud Computing and Server Management
• Description: We use third-party providers for cloud computing services to store files and programs, including your personal data. Additionally, some service providers manage our local servers.
• Personal Data Shared: All personal data collected from you is stored on third-party servers or local servers managed by these providers.

• Customer Relationship Management (CRM)
• Description: An external CRM tool helps us manage information about potential customers, including their personal data.
• Personal Data Shared: Name, company, city, country, position, email address, and phone number.

• Email Marketing
• Description: A third-party vendor handles the distribution of marketing emails on our behalf.
• Personal Data Shared: Name and email address.

• Analytics
• Description: We use analytics providers to improve our website, enhance our business operations, and develop new products or services.
• Personal Data Shared: IP addresses and cookie IDs.

 

 

Advertisers

When you interact with an advertisement, whether on or off our site, the advertiser may be notified that someone visited the page where the ad was displayed. They may identify your device using technologies like cookies. With your consent, we share personal data with advertisers who collect data through our site. These advertisers can combine the data collected independently with the personal data we allow them to access through our site.

 

 

Change of Ownership

If KalmaTech undergoes a merger, sale, or asset liquidation, your personal data may be shared with relevant parties during negotiations or as part of the transaction. In such instances, your personal data will remain protected under this Privacy Notice.

 

 

Disclosure to Law Enforcement or Relevant Parties

We may disclose your personal data to government agencies or other entities, such as law offices or independent auditors, if:

• We believe it is necessary to protect our rights, property, or safety (including enforcing this Privacy Notice) or those of a third party.

• We are required to comply with laws, court orders, or regulatory obligations (e.g., audits).

• Such disclosure is needed to fulfill legal or regulatory obligations.

 

 

• International Transfers

Some service providers and affiliates operate in countries different from yours. When transferring personal data internationally, we do so securely and in compliance with applicable laws.

For individuals in the EU, we ensure data protection measures are in place when transferring personal data to third parties outside the European Economic Area (EEA). These include:

• Adequacy Decisions: For transfers to countries like Israel or the UK, we rely on the European Commission’s adequacy decisions, which recognize these regions as having adequate levels of data protection.

• Standard Contractual Clauses: For transfers to other countries, we use additional security measures and European Commission-approved contracts to ensure similar levels of protection as within the EEA.

For more information about the specific mechanisms we use for transferring personal data outside the EEA, please contact us at info@kalmatech.com.

parties to adhere to agreements that comply with applicable laws, safeguard your data at a level comparable to this Privacy Notice, and respect your data protection rights.

To ensure secure and lawful transfers, we implement the following measures:

• Transfers to Israel and the UK: When transferring personal data to Israel or the United Kingdom, we rely on the European Commission's adequacy decisions, which recognize these regions as offering an adequate level of data protection.

• Transfers to Other Countries: For transfers to countries not covered by adequacy decisions, we:

• Implement additional security measures to protect your data.

• Use contracts approved by the European Commission, known as Standard Contractual Clauses, to provide the same level of protection as within the EEA.

If you would like more information about the specific mechanisms we use for transferring personal data outside the EEA, please contact us at info@kalmatech.com.

 

 

 

• Data Security

We prioritize the security of your personal data and strive to ensure it is protected from accidental loss or unauthorized access. While we take extensive measures to secure your information, no system can guarantee absolute security. Additionally, the security of your data depends on the measures you take to protect your devices, user IDs, and passwords. Below are the steps we take to safeguard your data:

• Technical Safeguards:
Our electronic protections include secure servers, firewalls, audit trail systems, DDoS mitigation tools, and antivirus software. Data transmitted between systems is encrypted using secure protocols to protect its confidentiality.

• Access Control:
Access to your personal data is restricted to authorized personnel who require it for their roles, such as account managers, customer support representatives, and software developers. Access permissions are regularly reviewed, and any access is revoked immediately upon termination of employment.

• Internal Policies:
We maintain comprehensive privacy and information security policies that are regularly updated to remain effective. All employees are required to sign non-disclosure agreements in line with legal and industry standards.

• Database Backups:
Our databases are routinely backed up and verified to ensure integrity. Backups are encrypted and securely stored within the production environment to maintain confidentiality and reliability.

 

 

• Your Rights – How to Control Your Personal Data

Depending on applicable laws, you may have specific rights regarding your personal data. Below is an overview of these rights. For detailed advice or clarification, consult legal guidance or applicable laws in your jurisdiction. To exercise any of these rights, contact us at info@kalmatech.com.

• Right of Access:
You may request information about the personal data we hold about you. In some cases, we may charge a fee for providing this information, as permitted by law. If we cannot provide all the requested information, we will explain the reasons. (See Article 15 of the GDPR for more information if applicable.)

• Right to Correct Personal Data:
You can request updates, corrections, or the deletion of inaccurate, incomplete, or outdated personal data. (Refer to Article 16 of the GDPR if applicable.)

• Right to Delete Personal Data ("Right to Be Forgotten"):
If you are located in the EU, you may request that we delete your personal data. Once deleted, this information cannot be restored. In some cases, we may retain data for legal or regulatory purposes. (See Article 17 of the GDPR for details.)

• Right to Restrict Processing:
EU residents may request that we limit the processing of their personal data in certain circumstances. (See Article 18 of the GDPR for more details.)

• Right to Data Portability:
You may have the right to receive a copy of your personal data in a structured, commonly used, and machine-readable format. (See Article 20 of the GDPR for more information.)

• Right to Object:
If you are in the EU, you may object to specific processing activities. (See Article 21 of the GDPR for details.)

• Withdrawal of Consent:
If your data is processed based on your consent, you can withdraw this consent at any time. Note that withdrawing consent does not affect the legality of processing conducted prior to your withdrawal.

• Right to Lodge a Complaint:
If you are in the EU and believe your data is being mishandled, you may file a complaint with your local data protection authority. However, we encourage you to contact us first to address and resolve your concerns.

• Data Retention

We retain your personal data only as long as necessary to achieve the purposes outlined in this Privacy Notice. Once your data is no longer needed, we securely delete it.

When determining the retention period for personal data, we consider several factors, including:

• The volume, nature, and sensitivity of the data.

• The risk of harm from unauthorized access or disclosure.

• The purposes for which the data was collected.

• Legal and regulatory requirements.

Please note that we may delete data from our systems without prior notification. Retention policies of our service providers or subcontractors may vary based on their business practices.

In some situations, we may retain your personal data even after its primary purpose is fulfilled, such as to meet legal obligations (e.g., tax or audit requirements) or to maintain records in case of potential legal disputes. In these cases, we apply the same security measures outlined above.

If you would like more information about the retention periods for specific types of personal data, please contact us at info@kalmatech.com.

 

 

• Cookies and Similar Technologies

What Are Cookies?

Cookies are small text files sent to your browser by websites you visit. They act as tags, helping websites recognize your device. Similar technologies include web beacons, pixel tags, and device IDs for apps. For simplicity, we refer to all these technologies as "cookies."

Websites can use:

• First-party cookies: Placed by the website you are visiting.

• Third-Party Cookies

Third-Party Cookies

We may use cookies from the following third parties to enhance functionality, analytics, and advertising:

• Adwords
• Cookie Type: Advertising

• Tagmanager
• Cookie Type: Advertising

• LinkedIn
• Cookie Type: Advertising

• Facebook
• Cookie Type: Advertising

• Google Analytics
• Cookie Type: Performance/Analytics

• Outbrain
• Cookie Type: Advertising

• YouTube
• Cookie Type: Advertising

• Hubspot
• Cookie Type: Advertising

• Instagram
• Cookie Type: Advertising

• TikTok
• Cookie Type: Advertising

 

 

How to Adjust Your Preferences

• Browser Settings: You can modify your browser settings to block cookies or delete existing ones. However, please note that some features on the site may not function properly if cookies are disabled.

• Mobile Devices: Adjust your device settings to prevent the use of your device's ad identifier for interest-based advertising or reset the ad identifier. These options are typically found under "Privacy" or "Ads" in your device’s settings menu.

• Note: Adjusting your preferences will not eliminate ads altogether, but the ads you see may be less relevant to your interests.

 

 

 

• Third-Party Services

Our services may provide access to third-party platforms. Use of these platforms is at your own risk and governed by their terms and privacy policies. We are not responsible for the performance or privacy practices of third-party services.

 

 

• Children

We do not knowingly collect personal data from children under the age of 16. If you become aware of a child under 16 submitting data to us without parental consent, please notify us immediately.

 

• Changes to the Privacy Notice

 

We may revise this Privacy Notice periodically to reflect changes in legal requirements or business practices. Updates will be posted on this webpage. Please revisit this page occasionally to stay informed about the latest version.

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